Privacy Policy for ApplyFox.ai

Effective Date: September 10, 2024

At ApplyFox.ai, we are committed to protecting the privacy and security of our users’ personal information. This Privacy Policy explains how we collect, use, and share information when you use our platform. By using ApplyFox.ai, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

When you use ApplyFox.ai, we collect the following types of information:

a. Personal Information

  • Resume Data: When you upload your resume, we collect the information contained within it, such as your name, contact details, work experience, education, skills, and other professional information.
  • User Profile Information: During onboarding, we collect additional details including your name, email address, phone number, date of birth, job preferences (job title, industry, location preferences), and legal work authorization status. This is necessary for our AI to match you with relevant jobs and complete applications on your behalf.
  • Account Information: This includes your username, password, and any billing or subscription details if you opt for paid features.

b. Automatically Collected Information

We may automatically collect the following information when you interact with our platform:

  • Device Information: We collect details about the device you use to access ApplyFox.ai, such as your device’s IP address, operating system, browser type, and device identifiers.
  • Usage Data: This includes information about your activity on the platform, such as job searches, applications submitted, and interactions with features.
  • Cookies: We use cookies to collect information about your browsing activities to enhance user experience. You can modify cookie settings through your browser preferences.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Job Applications: Our core service is to help you apply to jobs. Your personal information is used by our AI to match you with job opportunities and automatically apply to jobs on your behalf.
  • AI-Powered Resume and Cover Letter Generation: We use your resume data and preferences to generate personalized cover letters and fill out job applications that align with your experience.
  • Service Improvement: We analyze user activity to improve the quality of our AI and overall service, such as optimizing job-matching algorithms and user interface enhancements.
  • Customer Support: We use your contact information to respond to inquiries or technical issues related to the platform.
  • Marketing: With your consent, we may send you promotional materials or updates about new features and services.
  • Compliance: We may use your information to comply with legal obligations or resolve disputes.

3. How We Share Your Information

We take your privacy seriously and only share your information in limited circumstances:

  • With Employers: We share your resume, cover letters, and application information with employers or job boards on your behalf when applying to job opportunities.
  • Service Providers: We work with third-party service providers that help us operate ApplyFox.ai (such as hosting providers, AI tools, payment processors) and may share personal information with them as necessary for the provision of services. These providers are contractually obligated to protect your data.
  • Legal Requirements: We may disclose your information to law enforcement or government agencies if required by law, regulation, or court order.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, subject to the promises made in this Privacy Policy.

4. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. You can request to delete your account and associated data at any time by accessing the settings in your account or contacting support.

5. Data Security

We employ industry-standard security measures to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

6. Your Data Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: You can request a copy of the information we hold about you.
  • Correction: You can request that we update or correct inaccurate information.
  • Deletion: You can request the deletion of your data.
  • Restriction: You can request the restriction of processing your information in certain circumstances.
  • Portability: You can request that we transfer your personal data to another service provider, where technically feasible.

To exercise these rights, please contact us at support@applyfox.ai.

7. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to read their privacy policies before providing personal information.

8. Children's Privacy

ApplyFox.ai is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we discover that a child has provided us with personal data, we will delete it.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any significant changes by posting the revised policy on our platform or by other means as required by law. Your continued use of ApplyFox.ai after any changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

ApplyFox.ai Email: support@applyfox.ai Mailing Address: 1204 Main St #906, Branford CT 06405

This Privacy Policy is designed to help you understand your rights and the measures we take to protect your information when you use ApplyFox.ai. We encourage you to review this policy regularly.